We’re looking for a highly organized and proactive Business Operations Specialist to support our growing team. This role provides critical coordination across recruiting, people operations, marketing, and business development. This person keeps things moving forward – creating clarity, coordinating key initiatives, and enabling our team to operate smoothly in a fast-paced, high-growth environment.

Description

What You'll Do:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Employee Onboarding and Experience

• Own the full onboarding execution process to ensure every new hire has a smooth, consistent, and welcome start to FH. Items include:

  • Ordering and preparing all new hire materials

  • Coordinate first day schedules and meetings

  • Preparing desks and workspaces for new employees

  • Sending first day reminders and welcome communications

  • Creating welcome cards and onboarding materials

  • Uploading employee information into internal systems

  • Tracking onboarding checklists and ensuring completion

Talent + Recruiting

• Coordinate all campus recruiting logistics, including career fair preparation, marketing material coordination, information session support, and travel or event arrangements.

• Assist with posting jobs sourcing, and interview scheduling, as needed.

• Assist with preliminary compensation research as needed.

Office + People Operations Support

• Manage all attestation submissions and badging requests for employees and project teams.

• Keep day-to-day internal operations running smoothly and efficiently to include:

  • Managing office supplies, inventory, and general onboarding

  • Shipping and receiving materials, gear, and packages

  • Supporting documentation tracking (i.e. handbook signatures, training updated, vehicle insurance, etc.

  • Maintain internal systems and organizations of employee records

Meetings + Events

• Plan, schedule, and manage logistics for quarterly company meetings.

• Coordinate annual trade partner events in both Colorado and Jackson, ensuring seamless execution.

• Coordinate the company calendar with updates like team happy hours, safety week, volunteer days, etc.

Branding + Marketing

• In partnership with the internal team and external consultants, coordinate project photography, headshots, and other marketing-related shoots.

• Publish social media content created my the marketing consultants and advertising team, as needed.

• Assist in proposal development, as needed.

• Track and coordinate client photo releases.

• Manage all client and employee gear orders with appropriate FH branding.

• Identify external engagement opportunities, such as, community involvement, volunteering, etc. and coordinate logistics.

Business Development Support

• Coordinate client gifts, packages, and hospitality logistics in support of Partners, Business Development Leader, and Field Operations Leaders.

• Manage prequalification applications for new clients and/or school districts, as needed.

Operations Support

• Manage office supplies, vendor coordination, and general operational support to keep the office running smoothly.

• Manage FH gear inventory, ordering, and distribution across teams and locations.

• Support Brigit updates with team member projects

• Leverage AI tools to streamline administrative processes/tasks and support efficiency across shared services.

• Identify and recommend process improvements across teams to increase efficiency, reduce costs, and support operational consistency as the company scales.

• Own FH post-work surveys with architects, trade partners and owners to help our teams continuously improve.

• Support setup and operational readiness for new FH office locations, including logistics, vendors, equipment, furniture, and functional workflows.

• Assist project teams with project coordination and/or compliance, as needed.

who you are:

• Bachelor’s degree in Business, Marketing, Human Resources, or a related field.

• Curiosity + Proactive Thinking: Demonstrates initiative, seeks to understand the broader context, and anticipates needs without requiring direction.

• Ownership + Reliability: Takes responsibility for assigned tasks, follows through consistently, and delivers accurate, high-quality work on time.

• Strong Organizational Skills: Effectively manages multiple priorities, maintains clear systems for tracking work, and ensures deadlines and details are consistently met.

• Clear Communication: Communicates information in a professional, concise manner and keeps stakeholders informed throughout each stage of work.

• Relationship Building: Establishes positive working relationships, collaborates well across teams, and represents the company professionally.

• Composure Under Deadlines: Maintains professionalism, focus, and sound judgement during periods of high workload, shifting priorities, and tight timelines.

What We Provide:

• Medical, dental, vision insurance  

• Paid parental leave policy  

• Company-paid life insurance  

• 401(k) with employer match  

• Impact-based bonus opportunities  

• Unlimited paid time off  

• 9 paid holidays  

• Flexible work environment

aap/eeo statement

FH Construction Group is committed to equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.   

Other Duties 

Please note this job description is not designed to cover or contain a comprehensive list of activities, duties, or of responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.